THE ROLE OF HUMAN RESOURCES AND INFORMATION TECHNOLOGIES DEPARTMENTS IN PROTECTION OF PERSONAL DATA IN BUSINESS: CASE STUDIES FROM DIFFERENT SECTOR

Abstract

Author(s): E. K羹bra ?NC?RO?LU** Ercan GE*

Personal data is defined as the all data which renders the person particular or determinable. The person, whose personal data is processed, can be employer, employee, intern or customer. All these parties have personal data which has to be protected by data responsible. All parties who have business relations with the work place have to be considered in this scope. The personal data are mainly processed by human resources or information Technologies departments of the companies. Because the management of employment and de-employment processes, keeping personnel files, setting up a performance system, solving work incompatibilities and the administration of permission, discipline rules, health and safety councils are the responsibilities of human resources department in a company. Also, the protection and back up of personal data which are converted to electronic environment and taking technical precautions for the cyber-attacks are the responsibilities of information Technologies (IT) departments. In another meaning, the responsible employees in human resources and IT departments are the confidants of the employees and they are obliged to keep the secrets of the employees. The responsible have the identification, contact, signature, visual and audial, address, financial, family, health, education, security and biometric data of the employees. The responsible departments are obliged with the data owner to process the data in line with law and maintain the security of the data. Without any public-private entity or sector-based differentiation, whole work places which process personal data have to fulfill their liabilities which are defined in Personal Data Protection Law, 6698. Regarding to this, the main goal of the study is the evaluation of the roles and responsibilities of the human resources and IT departments for the saving and protecting of personal data inline with legal boundaries and types of precautions accordingly. One big scale textile and one big scale logictics company which is prominent and experienced in their sectors have been analyzed in the scope of the study. Case methodology has been applied in this study by analyzing two companies. According to the literature research and interview-based data, the study has been subjected to a qualitative evaluation

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